Meeting Room Information
Three meeting rooms of different sizes are available for all citizens at the Round Rock Public Library. The meeting room choices are: Room A & B Combo, Shared Conference Room, and Legacy Conference Room.
- Room A & B Combo (132 people)
- Shared Conference Room (12 people)
- Legacy Conference Room (20 people)
Meeting Room A & B Combo Dimensions:
- Size: 1,950 sq. ft.
- Capacity: 132 people
- Furnishings:**
- 45 – Rectangular Folding Tables
- 30″W x 60″L x 29″H
- 18 – Round Folding Tables
- 60″ diameter x 29.75″H
- 135 Chairs
- 45 – Rectangular Folding Tables
**Legend: W (Width) ; L (Length) ; H (Height)
Reservation Steps checklist:
- Read the fee schedule
- Read the guidelines
- Check the schedule and availability
- Reservation requests require two (2) week advance notice to allow for processing, orientation and securing an Attendant, if needed.
- You will receive a phone call or email confirming receipt of your reservation within 24-48 hours, Monday-Friday.
- Forms will be emailed to you for completion. Forms are required to be scanned back within 1 week of submitting the reservation request.
- An invoice will be emailed to you. The reservation will be confirmed when the room orientation is complete and the deposit and fee is paid.
- Frequent or recurring reservations are not accepted.
Requirements to secure reservations:
- Required forms(emailed after submitting reservation request)
- 501(c) (for non-profit organization)
- credit card, check, or cash
Refunds:
All fees and deposit are payable in advance to secure the reservation. The fee and deposit will be returned if reservation is canceled at least 14 days prior to the requested date of use.
Pantry:
Available in Room A only. Meant for catering, not full meal preparation. Includes a refrigerator, stovetop, sink, countertop, microwave.
NOTE:
For further assistance contact:
Michelle Jones
512-218-7005
mjones@roundrocktexas.gov
Office hours:
Monday – Friday,
9 a.m. to 5 p.m.
(Lunch hour 1-2 p.m.)
Administrative Office is located on 3rd floor of the Library.
Room Offering Fee Schedule
1400 square feet. Each holds 80 people, auditorium style and classroom style.
(Available: 7 a.m. – 10:30 p.m. Sunday – Saturday)
| Group Type | Rate | Additional Fees | Notes |
|---|---|---|---|
| Non-profit | $15/2 hours | $15/hour, after 2 hours | May be used at this rate only 1 time per month. Additional use is $15/hour with a $120 daily maximum. |
| Private individuals, organizations, businesses | $70/2 hours | $70/hour, thereafter | May be used at this rate only 1 day per month. Additional use is $70 / hour with a $560 daily maximum. |
2800 square feet. Holds 160 people, auditorium style and classroom style.
Available: 7 a.m. – 10:30 p.m. Sunday – Saturday)
| Group Type | Rate | Additional Fees | Notes |
| Non-profit | $25/2 hours | $25/hour, after 2 hours | May be used at this rate only 1 time per month. Additional use is $25/hour with a $200 daily maximum. |
| Private individuals, organizations, businesses | $100/2 hours | $100/hour, thereafter | May be used at this rate only 1 day per month. Additional use is $100 / hour with a $800 daily maximum. |
| Item | Rate | Additional Fees |
|---|---|---|
| Kitchen Use | $10 | Hourly rate, maximum $40 per day. Non-refundable |
| Security Deposit | $100 | Not refunded if cancellation made within 14 days of the date of the event. Not refundable if the room is not left in the condition in which it was borrowed. |
| Equipment | As indicated | Reserved ahead of time: Computer projector, $100. Not reserved ahead of time: forfeit the security deposit. |
| Item | Rate | Additional Fees |
|---|---|---|
| Kitchen Use | $10 | Hourly rate, maximum $40 per day. Non-refundable |
| Security Deposit | $100 | Not refunded if cancellation made within 14 days of the date of the event. Not refundable if the room is not left in the condition in which it was borrowed. |
| Equipment | As indicated | Reserved ahead of time: Computer projector, $100. Not reserved ahead of time: forfeit the security deposit. |
Room Specifications
NOTE: Instructions for meeting room equipment use. Equipment use requests must be indicated on the Agreement Form. An orientation for the use of Meeting Room equipment is required prior to the date of the reservation. Users provide laptop, HDMI cable or appropriate adapter.
Disclaimer: Use of the Library’s meeting rooms does not constitute library or City of Round Rock endorsement of viewpoints expressed by participants in the program. Advertisements or announcements implying such endorsements are not permitted unless the Library has consented to co-sponsor a meeting or event. Co-sponsorship is decided by the Library Director, the Youth Services Manager or the Public Services Manager.
