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 Allen R. Baca Center Rentals
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Facilities | Weekday Rates for Residents | Weekend Rates for Residents
Weekday Rates for Non-Residents | Weekend Rates for Non-Residents
Alcohol Restrictions

The Baca Center is one of many city facilities available for rental for business luncheons, receptions, weddings, socials and programs. Commercial/for-profit events are prohibited in which a fee is charged to attend the event.

Make a rental reservation by calling the Baca Center between 8 a.m. & 6 p.m. Monday through Thursday and 8 a.m. to 3:30 p.m. Friday at 512-218-5499.

Rental reservations require payment of deposit and fees at time of booking. Deposits and/or fees paid can take up to 14-21 days for refund. 

Rental Availability
The Baca Center facilities are available for rental at the following times:

  • 5 p.m. to 10 p.m. Monday through Thursday
  • 4 p.m. to Midnight Friday
  • 8 a.m. to Midnight Saturday
  • 8 a.m. to 8 p.m. Sunday

Rental parties must be out of the facility by the ending time specified for each day.

Weekend rates begin Friday at 4 p.m. and run through Sunday. Bookings may not be made less than 30 days in advance without approval from the Building Supervisor. To view one of the rental rooms, call (512) 218-5499 to make an appointment. See below for the table/chair  availability per room.

Non-profit Organizations

Non-profit organizations with a current letter from the Internal Revenue Service deeming the organization as a 501(c)(3) can receive 25% off their rental fees (not deposit). Resident & non-resident fees apply according to the location of the organization. IRS letters MUST not be older than 3 years.

Holidays
The Baca Center is not available on the following holidays. MLK Day, President’s Day, Easter, Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving day and through the weekend.
Christmas Eve and Day, if Christmas Eve falls on a Sunday or Monday the preceeding weekend is unavailable. If Christmas Eve falls on Thursday or Friday the following weekend is unavailable.

Podium and PA System
are available for nominal fees.

Rooms available to rent at Baca Center

 Room

Square Footage

 Capacity/Auditorium Style

Grand Meeting Room (includes kitchen)

3000 sq.ft 

 200/300

Meeting Rooms #1 and #2 (NO kitchen/sink)

1155 sq.ft

50/75

Arts and Crafts Room (includes a sink)

864 sq.ft 

20/30 

Dining Room (NO kitchen)

2596 sq.ft

100/200

All rentals include parking in garage beneath the facility. Rentals vary based on City of Round Rock residency and weekday versus weekend rentals.  Capacity for each room is seated with tables and maximum capacity set up as auditorium style.

Alcohol Restrictions
If alcohol is at an event, two Round Rock Police officers must be on duty during the hours the alcohol is on the premises. The Police Officers will be contracted and paid directly by the renter. The Police Department requires a three-week notice that officers are needed. The renter will be invoiced by the Round Rock Police for $110 per hour. Two officers will be on the premises during the times of the actual party (not necessarily during decorating times). If alcohol is found on the premises without proper officers on hand, a BACA Staff Attendant will give the renter the opportunity to remove the alcohol from the facility. Police will be notified of any non-compliance.

NO alcohol is allowed if the event is in honor of a minor (i.e. graduations, birthday parties, Quinceanera, etc.). During an ALL teen event, adult chaperones are required and they must be over 21 with a ratio of 1 adult per 25 teens. Two Round Rock Police officers MUST be on duty during the entire event if the ratio is not met. RRPD requires $110 per hour and a three-week notice. Person responsible for the event MUST be on-site during the entire event.

Due to a City Ordinance candles or any type of open flame are NOT allowed

Weekday Rates for Residents (Monday-Thursday until 5 p.m. and Fridays until 4 p.m.)

Room

Resident Weekday
1 hour rental

Resident Weekday
4 hour rental 

Additional Hours

Security Deposit

Grand Meeting Room

 $65

 $195

$60

$350

Meeting Room #1

 $20

 $60

$15

$50

Meeting Room #2

 $20

 $60

$15

$50

Arts and Crafts Room

 $20

 $60

$25

$50

Dining Room

 $50

 $150

$45

$200

Weekend Rates for Residents (Fridays after 4 p.m. - Sunday)

Room

Resident Weekend
1 hour rental

Resident Weekend
4 hour rental 

Additional Hours

Security Deposit

Grand Meeting Room

 $110

 $330

$90

$350

Meeting Room #1

 $35

 $105

$25

$50

Meeting Room #2

 $35

 $105

$25

$50

Arts and Crafts Room

 $25

 $75

$20

$50

Dining Room

 $75

 $225

$65

$200

Weekday Rates for Non-Residents (Monday - Thursday until 5 p.m. and Fridays until 4 p.m.) 

Room

Non-Resident Weekday
1 hour rental

Non-Resident Weekday
4 hour rental 

Additional Hours

Security Deposit

Grand Meeting Room

 $110

 $330

$90

$350

Meeting Room #1

 $35

 $105

$25

$50

Meeting Room #2

 $35

 $105

$25

$50

Arts and Crafts Room

 $25

 $75

$20

$50

Dining Room

 $75

 $225

$65

$200


Weekend Rates for Non-Residents (Fridays after 4 p.m. - Sunday)

Room

Non-Resident Weekend
1 hour rental

Non-Resident Weekend
4 hour rental 

Additional Hours

Security Deposit

Grand Meeting Room

 $160

 $480

$130

$350

Meeting Room #1

 $60

 $180

$50

$50

Meeting Room #2

 $60

 $180

$50

$50

Arts and Crafts Room

 $40

 $120

$30

$50

Dining Room

 $130

 $390

$115

$200

  • The grand meeting room comes with 36 standard 6' rectangular tables OR 19 60" round tables and 180 non-folding cream chairs. We recommend 72" round tablecovers or larger. It also includes a kitchen with microwave, refrigerator, ice machine, stove and dishwasher.
  • The dining room comes with 17 of the 80" round tables and 140 blue non-folding chairs. NO kitchen available with this room rental. Warming kitchen maybe rented for an additional fee if available.
  • The meeting rooms 1 & 2 come with 10 square card tables or 4 standard 6' rectangular tables and 40 cream chairs. NO kitchen available with these rooms.
  • The arts & crafts room comes with 9 4' non-folding square tables with 36 blue non-folding chairs. It also includes two small sinks.

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City of Round Rock | 221 East Main Street, Round Rock, Texas 78664 | Phone: (512) 218-5400
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