Baca Facility Rental

The Baca Center is one of many city facilities available for rental for business luncheons, receptions, weddings, socials and programs. Commercial/for-profit events in which a fee is charged to attend the event are prohibited.

Baca Center Rental Tour Pricing REVISED June 2019

The Baca Center could be the perfect place to host your next big party or small gathering. Call 512-218-5499 to schedule a viewing or to book your reservation. Office hours are Monday – Friday, 7:30 a.m. to 5:30 p.m.

 Rental Availability
The Baca Center facilities are available for rental at the following times:

  • 5 p.m. to 9 p.m. Monday through Thursday
  • 4 p.m. to Midnight Friday
  • 8 a.m. to Midnight Saturday
  • 8 a.m. to 10 p.m. Sunday

Rental parties must be out of the facility by the ending time specified for each day.

Room

1 Hr.

4 Hr.

Additional Hour

Security Deposit

Suggested Capacity*

Square Footage

Tables

Chairs, Color

(Non-Folding)

Grand Meeting Room

$110

$330

$90

$350

160

3000 sq. ft.

24 – 6’ rectangular and 21 – 5’ round

180 cream

Dining Room

$75

$225

$65

$200

100

2596 sq. ft.

4 – 6’ rectangular and 12 – 5’ round

100 blue

Meeting Room #1

$35

$105

$25

$50

50

1155 sq. ft.

4 – 6’ rectangular and 9 – 3’ square

50 blue

Meeting Room # 2

$35

$105

$25

$50

50

1155 sq. ft.

4 – 6’ rectangular and 9 – 3’ square

50 blue

Meeting Room #3

$25

$75

$20

$50

36

750 sq. ft.

6 – 6’ rectangular

36 blue

Arts & Crafts Room

$25

$75

$20

$50

36

864 sq. ft.

3 – 6’ rectangular and 10 – 3’ square

36 blue

Music Room

$20

$60

$15

$50

24

496 sq. ft.

2 – 6’ rectangular and 3 – 3’ square

24 cream

* Suggested Capacity for each room is seated with tables.

Week Day rental availability is limited due to Baca Center activities. Please contact the Baca Center for Week Day Availability and Pricing

  • All rentals must include setup and clean up times in the reservation.
  • Rental reservations require payment of deposit and fees at time of booking. 
  • Bookings can not be made more than a year in advance. Bookings may not be made less than 30 days in advance without approval from the building supervisor.
  • Candles or any type of open flame are NOT allowed, per City Ordinance.
  • Renter must be 21 years of age or older. Renter must stay on site at all times during the rental period.

Amenities

  • All rentals include parking in garage beneath the facility.
  • Tables and chairs are provided but must be set up and torn down by the renter.
  • The Grand Meeting Room is equipped with integrated sound system, cordless microphone projector and large screen, available upon request at time of booking. The rental includes use of the warming kitchen with microwave, refrigerator, stove and dishwasher. 
  • All other rooms do not have kitchen access. The Arts & Crafts room includes two small sinks.

Refund Policy & Return of Deposit
Request to relinquish use of a facility must be generated by the customer in writing. In the event that a customer cancels the rental the following options are available:

  • Reservation Refunds requested 30 calendar days or greater from the event date will receive a 100% refund, less a $25 administrative fee.
  • Reservation Refunds requested 29-15 calendar days from the event date will receive a 50% refund of total rental fees and loss of deposit.
  • Reservation Refunds requested 14 calendar days or less will forfeit all rental and deposit fees.

Deposits and/or fees paid can take up to 14-21 days for refund.

Non-profit Organizations
Non-profit organizations with a current letter from the Internal Revenue Service deeming the organization as a 501(c)(3) can receive 25% off their rental fees (not deposit). IRS letters MUST not be older than 3 years.

Holidays
The Baca Center is not available on the following holidays: New Year’s Day, Martin Luther King Day, President’s Day, Easter, Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day and the day after, Christmas Eve and Day. If Christmas Eve falls on a Sunday or Monday the preceding weekend is unavailable. If Christmas Eve falls on Thursday or Friday the following weekend is unavailable.

Alcohol Restrictions & Chaperones

If alcohol is at an event, two Round Rock Police officers must be on duty during the hours the alcohol is on the premises. The Police Officers will be contracted and paid directly by the renter. The Police Department requires a three-week notice that officers are needed. The renter will be invoiced by the Round Rock Police for $110 per hour. Two officers will be on the premises during the times of the actual party (not necessarily during decorating times). If alcohol is found on the premises without proper officers on hand, a Baca Team Member will give the renter the opportunity to remove the alcohol from the facility. Police will be notified of any non-compliance. If the event is in honor of a minor (i.e. graduations, birthday parties, Quinceanera, etc.), NO alcohol is allowed.

 Please contact the Baca Center at 512-218-5499 with any additional questions.