The City of Round Rock provides its employees with a comprehensive benefits package to attract and retain a highly skilled workforce. For in-depth information about the City’s benefits, please refer to the 2018 Benefits Guide.
Below is a summary of the following benefits:
- Flexible Spending Account
- Deferred Compensation
- Optional Benefits
- Employee Assistance Program
- Health care selections should be made carefully, and they may be changed only during the City of Round Rock’s annual Open Enrollment period, Oct. 1 – 31, or within 31 days of a Qualifying Event.
All benefits are available to regular full-time employees; some benefits are available to regular part-time employees. Employees who are hired in permanent full-time positions who work at least 30 hours or more are eligible for health coverage, including dental and vision coverage.
Qualifying life event
Once you make your benefit elections during open enrollment, your choices remain in effect until the next annual Open Enrollment.
You are able to make a qualified life event change if you or your eligible dependents become eligible for coverage through special enrollment rules.
If you have a qualified life event change, you can make certain changes during the plan year. However, you must make your enrollment change within 31 days of the event by providing documentation to Human Resources. If you do not enroll online within 31 days, you will have to wait until the next Open Enrollment to make new elections.
- Qualified status changes include, but are not limited to:
- Change in number of eligible dependents due to birth, adoption, placement for adoption or death
- Gain or loss of dependent status (i.e., your child reaches the age limit for eligibility)
- Change in legal marital status, including marriage, divorce, or death of a spouse
- Change in residence or workplace that changes your or your dependent’s eligibility for coverage
- Change in employment status, such as starting or ending employment, for you, your spouse or your children
End of the maximum period for COBRA coverage
Flexible Spending Account
The City offers Flexible Spending Accounts (FSA), also known as an IRS Section 125 cafeteria plan, which allows employees to have payroll deductions for health insurance premiums, un-reimbursed medical expenses and child/dependent care expenses to be withheld from salary ‘pre-taxed’; which is before income tax and social security deductions are calculated. Switching expenses to ‘pre-tax’ can result in immediate tax savings on Social Security tax and Federal Income tax.
Through payroll deductions, the maximum amount an employee can authorize the City to deduct for a Medical Reimbursement Account is set by the City. The IRS sets the limit for the Dependent/Child Care Reimbursement account. When expenses are paid for both health care and dependent/child care expenses, the employee submits receipts to be reimbursed for the tax-free dollars.
All employees with a workweek of 25 hours or more contribute 7% of pay on a pre-tax basis to the Texas Municipal Retirement System (TMRS). For each dollar an employee contributes, the City matches the contribution at 2:1. TMRS benefits include:
- Retirement at age 60 with 5 years of credited service
- Retirement at any age with 20 years of credited service
- 5 year vesting
- Credit for prior service in full-time public employment in the United States
- Purchase up to five (5) years of military service credit (if TMRS requirements are met)
Texas Municipal Retirement System telephone number is (800) 924-8677 or visit www.tmrs.org for more information.
The City offers a Deferred Compensation (457) Plan through a Third Party Plan Administrator. Deferred compensation is a retirement savings account. Through payroll deduction, employees can contribute a ‘pre-tax’ portion of their salary; ‘pre-tax’ is before income tax and social security deductions are calculated. Switching expenses to ‘pre-tax’ can result in immediate tax savings on Social Security tax and Federal Income tax. The maximum contributions are set but the Internal Revenue Service (IRS) each year in October.
The City offers multiple optional benefits through a Third Party Plan Administrator. The optional benefits consist of voluntary short-term disability insurance, group long-term disability insurance, voluntary life insurance, group accident coverage, and group critical illness coverage.
Employee Assistance Program
The City of Round Rock provides an Employee Assistance Program (EAP) through a Third Party Plan Administrator in order to provide all full-time and regular part-time employees and their immediate family members’ access to counseling to help resolve problems such as stress, emotional/mental problems, marital/family problems, financial difficulties, alcohol/drug abuse, work related difficulties, grief, and loss. Six (6) telephonic and face-to-face sessions are provided at no cost to the employee.
The City’s EAP is designed to confidentially help you deal with life’s stresses and the variety of personal problems that can develop from them.
If you have any questions about the benefit program, please contact the Human Resource Department at (512) 218–5490.
For City Employees Only: If you need to speak with someone at the EAP, call 1-866-327-2400.
City Benefits Philosophy
The City is concerned for the health and welfare of its employees and is committed to providing a comprehensive, cost-effective benefits that assist employees in being physically and mentally healthy. All benefit plans require employees to assume responsibility for the choices they make and to be informed on how to use their benefits effectively.
Contact information for staff:
Tyler Jarl, Benefits Manager
Sharon Callis, Benefits Specialist