Benefits

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The City of Round Rock provides its employees with a comprehensive benefits package to attract and retain a highly skilled workforce.  For in-depth information about the City’s benefits, please refer to the 2021 Benefits Guide.

Below is a summary of the following benefits:

  • Flexible Spending Account
  • Retirement
  • Deferred Compensation
  • Optional Benefits
  • Employee Assistance Program
  • Health care selections should be made carefully, and they may be changed only during the City of Round Rock’s annual Open Enrollment period, Oct. 1 – 31, or within 30 days of a Qualifying Event.

All benefits are available to regular full-time employees; some benefits are available to regular part-time employees. Employees who are hired in permanent full-time positions who work at least 30 hours or more are eligible for health coverage, including dental and vision coverage.

Once you make your benefit elections during open enrollment, your choices remain in effect until the next annual Open Enrollment.

You are able to make a qualified life event change if you or your eligible dependents become eligible for coverage through special enrollment rules.

If you have a qualified life event change, you can make certain changes during the plan year. However, you must make your enrollment change within 30 days of the event by providing documentation to Human Resources. If you do not enroll online within 30 days, you will have to wait until the next Open Enrollment to make new elections.

  • Qualified status changes include, but are not limited to:
  • Change in number of eligible dependents due to birth, adoption, placement for adoption or death
  • Gain or loss of dependent status (i.e., your child reaches the age limit for eligibility)
  • Change in legal marital status, including marriage, divorce, or death of a spouse
  • Change in residence or workplace that changes your or your dependent’s eligibility for coverage
  • Change in employment status, such as starting or ending employment, for you, your spouse or your children

End of the maximum period for COBRA coverage

The City offers Flexible Spending Accounts (FSA), also known as an IRS Section 125 cafeteria plan, which allows employees to have payroll deductions for health insurance premiums, un-reimbursed medical expenses and child/dependent care expenses to be withheld from salary ‘pre-taxed’; which is before income tax and social security deductions are calculated. Switching expenses to ‘pre-tax’ can result in immediate tax savings on Social Security tax and Federal Income tax.

Through payroll deductions, the maximum amount an employee can authorize the City to deduct for a Medical Reimbursement Account is set by the City. The IRS sets the limit for the Dependent/Child Care Reimbursement account. When expenses are paid for both health care and dependent/child care expenses, the employee submits receipts to be reimbursed for the tax-free dollars.

All employees with a workweek of 25 hours or more contribute 7% of pay on a pre-tax basis to the Texas Municipal Retirement System (TMRS). For each dollar an employee contributes, the City matches the contribution at 2:1. TMRS benefits include:

  • Retirement at age 60 with 5 years of credited service
  • Retirement at any age with 20 years of credited service
  • 5 year vesting
  • Credit for prior service in full-time public employment in the United States
  • Purchase up to five (5) years of military service credit (if TMRS requirements are met)

Texas Municipal Retirement System telephone number is (800) 924-8677 or visit www.tmrs.org for more information.

The City offers a Deferred Compensation (457) Plan through a Third Party Plan Administrator. Deferred compensation is a retirement savings account. Through payroll deduction, employees can contribute a ‘pre-tax’ portion of their salary; ‘pre-tax’ is before income tax and social security deductions are calculated. Switching expenses to ‘pre-tax’ can result in immediate tax savings on Social Security tax and Federal Income tax. The maximum contributions are set but the Internal Revenue Service (IRS) each year in October.

The City offers multiple optional benefits through a Third Party Plan Administrator. The optional benefits consist of voluntary short-term disability insurance, group long-term disability insurance, voluntary life insurance, group accident coverage, and group critical illness coverage.

The City of Round Rock provides an Employee Assistance Program (EAP) through a Third Party Plan Administrator in order to provide all full-time and regular part-time employees and their immediate family members’ access to counseling to help resolve problems such as stress, emotional/mental problems, marital/family problems, financial difficulties, alcohol/drug abuse, work related difficulties, grief, and loss. Six (6) telephonic and face-to-face sessions are provided at no cost to the employee.

The City’s EAP is designed to confidentially help you deal with life’s stresses and the variety of personal problems that can develop from them.

If you have any questions about the benefit program, please contact the Human Resources Department at (512) 218–5490.

For City Employees Only:  If you need to speak with someone at the EAP, call 1-866-327-2400. 

Health Benefits and Enrollment

City of Round Rock employees who are hired in permanent full-time positions with a workweek of 30 hours or more are eligible for health coverage, including dental and vision coverage, upon hire.

Current and retired employees can enroll in health care coverage online during designated open enrollment periods. The username will be the same as your City network username. Employees can also enroll in coverage after a qualifying event.

A qualifying event includes:

  • divorce
  • birth/adoption
  • death of a family member
  • loss of coverage.

Since rising health care costs affect both the City and its employees, the City will continue to study new coverage options that help control health care costs. The program is designed to be cost effective, for both the short term and the long term.

The cost of the program is determined on an actuarial basis and employee contributions are required to finance the cost of parts of the program.

Aetna Choice Medical Rates
TierMonthly RateCity PortionEmployee PortionPer Pay Period
Employee Only$1,140$1,000$140$70
Employee & Child(ren)$1,350$1,000$350$175
Employee & Family$1,490$1,000$490$245
Aetna Whole Health-Seton Medical Rates
TierMonthly RateCity PortionEmployee PortionPer Pay Period
Employee Only$1,136$1,031$105$52.50
Employee & Child(ren)$1,311$1,031$280$140
Employee & Family$1,441$1,031$410$205

For more information about the City of Round Rock’s health plans, please refer to the 2021 Benefits Guide.

City of Round Rock employees who are hired in permanent full-time positions with a workweek of 30 hours or more are eligible for dental coverage.

Coverage TypeEmployee Cost
(per pay period)
City Cost
(per month)
Employee Only$14$20
Employee & Child(ren)$21.50
Employee & Spouse$23
Employee & Family$37.50

For more information about the City of Round Rock’s dental plan, please refer to the 2021 Benefits Guide.

City of Round Rock employees who are hired in permanent full-time positions with a workweek of 30 hours or more are eligible for vision coverage.

Coverage TypeEmployee Cost
(per pay period)
City Cost
(per pay period)
Employee Only$.50$6
Employee & Child(ren)$3.35$6
Employee & Spouse$3$6
Employee & Family$6.34$6

For more information about the City of Round Rock’s vision plan, please refer to the 2021 Benefits Guide.

Additional Benefits

The City of Round Rock offers employees the following benefits in addition to health coverage:

The City may reward eligible employees with an end-of-year, lump-sum payment. Payment of this nature will be given if a pool of funds for this purpose has been set aside in the budget established by the City Council at the beginning of the fiscal year.

Regular full-time employees with six or more months of service may be eligible for education assistance. The City provides up to $2,000 in education assistance per fiscal year to eligible employees. These funds are allocated on a first-come, first-served basis. Classes must be offered by an accredited school or university and must have the opportunity to be taken for a grade. The employee must obtain a grade of ‘C’ or better for undergraduate level classes or a grade of ‘B’ or better for graduate level classes. GED testing is also included in the Education Assistance program.

Please refer to the Education Assistance Q & A for more information.

The City provides all employees the opportunity to choose either a free individual Clay Madsen Recreation Center membership or a discounted family membership. Only immediate family members are eligible to be covered under the discounted family membership. The Rec Center is a fully equipped recreation facility.

The City provides all employees an Employee & Family Pool pass for recreation swimming. This pass provides free admittance to all City pools for employees and their immediate family members.

All City employees receive a free Round Rock Public Library Card regardless of City residence. Employees interested in obtaining a library card should complete an application at the Library.

Leave Benefits

All regular full time and regular part-time employees who work at least 20 hours per week are eligible to accrue paid vacation leave.

New employees will be eligible for vacation leave after completing their introductory period of six months.

Regular status employees whose work schedule involves 20 hours or more per week accrue vacation leave in proportion to the percentage of hours worked (i.e. 20 hours employees earn 4 hours)

Temporary employees (full-time or part-time) and regular part-time employees who work fewer than 20 hours per week do not earn vacation leave.

Regular full-time and part-time employees who are normally scheduled to work at least 20 hours per week are eligible to accrue and use paid sick leave. Regular part-time employees who are normally scheduled to work at least 20 hours per week accrue sick leave at a prorated rate.

Regular full-time (non-firefighting) employees accrue 8 hours of sick leave per month, with a maximum accrual of 720 hours.

Regular full-time firefighting employees accrue 15 hours per month, with no maximum accrual limit.

An employee may use sick leave if the employee is absent from work due to illness or temporary disability due to sickness, injury or pregnancy and confinement; an appointment with a doctor (including general physicians, dentists, obstetricians, or other licensed medical specialists); legal or doctor ordered quarantine; or illness of a member of the employee’s immediate family who requires the employee’s personal care and attention.

Sick leave for immediate family members not residing in the employee’s household is limited to time necessary to provide care and assistance. Immediate family includes: spouse, child, parent, mother-in-law, father-in-law, daughter-in-law, or son-in-law of the employee who needs care and assistance as a direct result of a documented medical condition.

The City Council designates holidays for City employees. The following days are observed as paid holidays for regular non-police, non-firefighters employees who are normally scheduled to work at least 20 hours per week:

  • New Year’s Day
  • Martin Luther King Jr. Day
  • President’s Day
  • Memorial Day
  • Independence Day
  • Labor Day
  • Veteran’s Day
  • Thanksgiving & Friday following Thanksgiving
  • Christmas Eve & Christmas Day

The City also offers leave for the following reasons:

  • Military Leave (15 days/year)
  • Jury Duty
  • Emergency Leave (24 hours/year)
  • Family Medical Leave Act (12 weeks/year – paid or unpaid)

City Benefits Philosophy

The City is concerned for the health and welfare of its employees and is committed to providing a comprehensive, cost-effective benefits that assist employees in being physically and mentally healthy. All benefit plans require employees to assume responsibility for the choices they make and to be informed on how to use their benefits effectively.

Contact Us

Tyler Jarl, Human Resources Manager – Benefits

tjarl@roundrocktexas.gov
512.341.3143

Sharon Callis, Benefits Specialist
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