Vendor Self Service

The City of Round Rock has implemented a new software system, Vendor Self Service, which will provide added services to our Vendors. Included, are improved, new automated processes that will deliver purchase orders to our vendors via print (mail), e-mail or fax.  After initial registration you’ll be asked to select the goods and/or services by Commodity Code.

After the vendor record is approved, you will have access to a variety of purchase order and payment activity records for your company. For example you can easily find if a purchase order has been issued, an invoice has been received or a check has been written, when and/or how much, etc.!

Current Vendors have been pre-registered and assigned a vendor number shown on purchase orders and checks. This number and your business Tax Identification Number or Social Security Number are necessary to access the records that have been transferred to Vendor Self Service.

New Vendors will follow the registration instructions and enter all required information into Vendor Self Service.

Once registered the vendor record will be reviewed and/or updated with additional information as required by the City of Round Rock Finance and Purchasing Departments.  It is important that our records include accurate information regarding your contact and W-9 information.

* A W-9 must be attached before access will be granted from the City of Round Rock.

* Attach a completed CoRR ACH Form for direct deposit payments.

If you are unsure if your company has registered, or if you have questions about this process, please send an e-mail to vendors@roundrocktexas.gov and we’ll be glad to assist!

To register on the City of Round Rock’s Vendor Database:

Vendor Self Service