Reserve a Meeting Room

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Meeting Room Information

Three meeting rooms of different sizes are available for all citizens at the Round Rock Public Library.

  • Room A (80 people – available if Room C is not reserved)
  • Room B (80 people – available if Room C is not reserved)
  • Room C (160 people – comprised of Rooms A+B together)

Reservation Steps checklist:

Requirements to secure reservations:

  • Required forms(emailed after submitting reservation request)
  • 501(c) (for non-profit organization)
  • credit card, check, or cash

For further assistance:
Terri Sides
512-218-7005
tsides@roundrocktexas.gov

Office hours:
Monday – Friday,
9 a.m. to 5 p.m.
(Lunch hour 1 p.m.)

Administrative Office located on 2nd floor

Room Offering Fee Schedule

1400 square feet. Each holds 80 people, auditorium style and classroom style.
(Available: 7 a.m. – 10:30 p.m. Sunday – Saturday)

Group TypeRateAdditional FeesNotes
Non-profit$15/2 hours$15/hour, after 2 hours May be used at this rate only 1 time per month. Additional use is $15/hour with a $120 daily maximum.
Private individuals, organizations, businesses $70/2 hours $70/hour, thereafter May be used at this rate only 1 day per month.  Additional use is $70 / hour with a $560 daily maximum.

 

2800 square feet. Holds 160 people, auditorium style and classroom style.
Available: 7 a.m. – 10:30 p.m. Sunday – Saturday)

Group TypeRateAdditional FeesNotes
Non-profit$25/2 hours$25/hour, after 2 hoursMay be used at this rate only 1 time per month. Additional use is $25/hour with a $200 daily maximum.
Private individuals, organizations, businesses$100/2 hours$100/hour, thereafterMay be used at this rate only 1 day per month.  Additional use is $100 / hour with a $800 daily maximum.

 

 

Item
Rate
Additional Fees
Kitchen Use $10Hourly rate, maximum $40 per day. Non-refundable
Security Deposit $100 Not refunded if cancellation made within 14 days of the date of the event.  Not refundable if the room is not left in the condition in which it was borrowed.
Equipment As indicated Reserved ahead of time: Computer projector, $100.  Not reserved ahead of time: forfeit the security deposit.

 

Item
Rate
Additional Fees
Kitchen Use $10Hourly rate, maximum $40 per day. Non-refundable
Security Deposit $100 Not refunded if cancellation made within 14 days of the date of the event.  Not refundable if the room is not left in the condition in which it was borrowed.
Equipment As indicated Reserved ahead of time: Computer projector, $100.  Not reserved ahead of time: forfeit the security deposit.

Room Specifications

MEETING ROOM A
MEETING ROOM B
MEETING ROOM C

Location:
Round Rock Public Library 1st Floor – North entrance from Liberty St.

Hours:
7 a.m. – 10.30 p.m. Sunday-Saturday and all set up and take down must be done within time listed on contract.

Refunds:
All fees and deposit are payable in advance to secure the reservation. The fee and deposit will be returned if reservation is canceled at least 14 days prior to the requested date of use. Please see the fee schedule for more information.

Furnishings:
10 tables, 80 chairs, PA system, A/V screen, podium

Kitchen: 
Available in Room A only. Meant for catering, not full meal preparation. Includes a refrigerator, stovetop, sink, countertop, microwave.

Capacity of Room A or B:
80 people, auditorium style and classroom style.  1400 square feet

Capacity of Room C:
Meeting Rooms A and B combine to make meeting room C. Same information as for Rooms A and B, except that the numbers for capacity are doubled. See the room guidelines and the fee schedule for additional information. 2800 square feet.

Contact for information
tsides@roundrocktexas.gov

Use of the Library’s meeting rooms does not constitute library or City of Round Rock endorsement of viewpoints expressed by participants in the program. Advertisements or announcements implying such endorsements are not permitted unless the Library has consented to co-sponsor a meeting or event. Co-sponsorship is decided by the Library Director, the Youth Services Manager, or the Public Services Manager.

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